MINUTES OF THE REORGANIZATIONAL MEETING
OF THE BOARD OF EDUCATION
July 7, 2008
Members of the Board present:
S.
Norbert Amberg
D. Thomas Scherer
Erminia Colizzi
Members of the Board excused:
Josephine Guard
Others present:
Robert C. Young, Jr., Superintendent of Schools
Lauren Poehlman, Asst. Superintendent for Business Services
Michael Simon, Director of Human Resources
Erin Fairben, Director of Pupil Personnel Services
The meeting was called to order by Superintendent Robert C. Young at 7:03 p.m.
Superintendent Young led everyone present in the salute to the flag.
The oath of office
for Superintendent was administered
by District Clerk and signed by Superintendent
Robert C. Young, Jr.
The 2008-2009 Board of Education Roll Call is as follows:
Norbert
Amberg
Erminia
Colizzi
D.
Thomas Scherer
S.
A nominations committee was formed earlier
and Board Members were Thomas Scherer, Josephine Guard and Erminia Wooster. The committee recommended
The Superintendent opened nominations
for President of the Board of Education.
There were no other nominations for
President and the Superintendent declared nominations closed.
Moved by Mr. Scherer, seconded by Mr. Amberg
that
The oath of office for President of the Board of Education was
administered by the Superintendent, acting as temporary District Clerk, and
signed by President Wilber.
The Superintendent opened nominations
for Vice President of the Board of
Education.
There were no other nominations for
Vice President and the Superintendent declared nominations closed.
Moved by Mr. Amberg, seconded by Mr.
Scherer that Stanton Tepfer was
unanimously elected Vice President of
the Board of Education.
The oath of office for Vice President of the Board of Education was
administered by the Superintendent, acting as temporary District Clerk, and
signed by Vice President Tepfer.
The Conflict of Interest and
Disclosure Policy Form was signed by each member of the Board of Education.
Moved by Mr. Weiskittel, seconded by
Mr. Scherer that Glenda
That Mark Socola, Office of Business Services, Wayne-Finger Lakes BOCES
as District Treasurer for a term of
one year.
That Phyllis Moore, Office of Business Services, Wayne-Finger Lakes
BOCES, Deputy District Treasurer for a term of one year.
That
That Kathleen Nolin be appointed as Deputy
Internal Claims Auditor for at term of one year.
The oath of office for School District Clerk, School District
Treasurer,
Yes: 6
No: 0
Motion
was carried
Moved by Mr. Tepfer, seconded Mr. Scherer
that
That Michael Simon be appointed as Safety
Officer for a term of one year.
That Christopher Chimera be appointed as Chemical Hygiene Officer for a term of one year, stipend in the
amount of $1,500.
That
That
That
That
That Robert C. Young be appointed as Educational Official designated to receive court notification regarding a student’s sentence/adjudication in certain criminal cases and juvenile delinquency proceedings.
That Nilsa Ojeda be appointed as Census Enumerator for a term of one year.
That Lori Felber
and Sherry Fairbrother be appointed as
Central Treasurers –Extra-classroom
Activity Fund for
That
That Glenda Doris Myers be appointed to the Board of Registration for the 2008-2009 school year.
That Kathy Vedora and Harry Touhey of Touhey Insurance be appointed as Insurance Advisor for a term of one year.
That Eldredge, Fox & Porretti, LLP be appointed as Internal Auditor, at a maximum cost of $10,000, for the 2008-2009 school year.
That Green & Seifter, Certified Public Accountants, PLLC be appointed as External (Independent) Auditor at a maximum cost not to exceed $25,000 (regular audit, Single Audit, and extra-classroom audit) for the 2007-2008 school year audit.
That Ferrara, Fiorenza, Larrison, Barrett & Reitz, Attorneys at Law and William F. McGowan, Attorney & Counselor at Law, to serve as general legal counsel to the School District for the 2008-2009 fiscal year, on an as-needed basis.
That Fiscal Advisors & Marketing, Inc. be appointed for bond services and fiscal consulting services in accordance with the proposal letter dated May 23, 2007, for the 2008-2009 school year.
That Dr. W. James Robbins of
That Lisa Pulver, Business Services Representative, be appointed as School District Tax Collector, stipend in the amount of $3,500.
Yes: 6
No: 0
Motion was carried
Moved by Mr. Amberg, seconded by Mrs. Wooster that the First Niagara, M&T Bank, Five Star Bank, Lyons National Bank, Bank of America, Chase Bank and Community Bank as official depositories for all District accounts.
That The Finger Lakes Times as
the official newspaper of the
That the second Monday of each month at 6:30 P.M. as the regular meeting time for the Board of Education, with the following exceptions:
· October: The regular October meeting will be held on Tuesday, October 14, 2008
· April: The regular April meeting will be held on Monday,
April 6, 2009
Board of Education special meetings shall be called by the President upon the request of three members of the Board; that the Board shall transact no business at such special meeting except that for which it was
called; that the Clerk shall notify each member of the Board by written notice left at his/her home or place of residence no less than 24 hours prior to the time of special meeting; and that the time of notice stipulated may be waived by unanimous consent of the members of the Board.
Yes: 6
No: 0
Motion was carried.
Moved by Mr. Scherer, seconded by Mr. Tepfer that the following Revenue Anticipation Notes resolution be adopted:
REVENUE
ANTICIPATION NOTE RESOLUTION OF THE BOARD OF EDUCATION OF THE
To better provide for the accomplishment of the purposes and goals of this Board, be it resolved by the Board of Education of the Geneva City School District, New York, as follows:
Section 1. The power to authorize the issuance and sale of up to $5,000,000
aggregate principal amount of revenue anticipation notes of the Geneva City School District, New
York, including renewals thereof, in anticipation of the collection of revenues
to be received by the School District as state aid from the State of New York
during the fiscal year, is hereby
delegated to the President of the Board
of Education, the chief fiscal officer.
Such notes shall be of such terms,
and of such form and content as may be determined by said President of the Board of Education, in
accordance with the Local Finance Law of
the State of
Section 2. It is hereby determined and declared that any notes which may be issued by the School District pursuant to this resolution in anticipation of the collection of such revenues to be received by the School District for the fiscal year ending June 30, 2009 shall be issued during such fiscal year [or during the two weeks prior to the commencement of such fiscal year] and otherwise in accordance with Section 25.00 of the Local Finance Law of the State of New York.
Section 3. The Vice President of the Board of Education or the District Clerk may execute such notes in place of the Board President if the Board President shall so designate.
Section 4. This resolution shall take effect immediately
upon its adoption.
Authorization to adopt the following Indemnification and Legal Defense resolutions:
WHEREAS, the Board of Education of the Geneva City School District wishes to protect the District, the members of the Board of Education and any school district officers in actions brought against them or in any action or proceeding touching any district property or involving its rights or interest; and
WHEREAS, the Board of Education of the Geneva City School District wishes to protect its superintendent, principals, members of the teaching or supervisory staff, member of a committee on special education or subcommittee thereof, surrogate parent, as defined in the regulations of the commissioner of education, any member of the board of education or non-instructional employee in any action or proceeding, other than a criminal prosecution or an action or proceeding brought against him/her by the District, including proceedings before the commissioner of education, arising out of the exercise of his/her powers or the performance of his/her duties; and
WHEREAS, the Board of Education of the Geneva City School District wishes to protect its members, employees, officers, authorized volunteers or any other person holding a position by election, appointment or employment in the service of the school district, whether or not compensated, in any civil action or proceeding, state or federal, arising out of any alleged act or omission which occurred or allegedly occurred while the employee was acting within the scope of his/her employment or duties with the District,
BE IT RESOLVED, that the benefits and protection afforded provided pursuant to §3811 the Education Law, shall be available, subject to the procedural requirements set forth therein and,
BE IT FURTHER RESOLVED, that the benefits and protections provided pursuant to §18 of the New York State Public Officers Law shall supplement and be available in addition to any defense or indemnification protection conferred by other statutes, rules or regulation, including but not limited to, the protections provided pursuant to Education Law §3811, §3023 and §3028, subject to the procedural requirements set forth therein.
That the authorization
to purchase the Public School System Employees Blanket Bonds for faithful
performance of the
Treasurer, Deputy Treasurer, Internal Auditor and Deputy Internal Auditor in the amount of $1 million; the Tax Collector in the amount of $5 million; and District Clerk, Central Treasurers and all other employees in the amount of $25,000.
Authorization for the Geneva City School District Treasurer to make electronic transfers and keep a log of the dates, amounts and accounts involved. The Deputy Treasurer will reconcile the log with the bank statements on a monthly basis.
Authorization for the Superintendent of Schools to make appropriation transfers up to $10,000 and as provided in law, regulation and policy, with all transfers reported to the Board of Education at its next regular meeting and transfers in excess of $10,000 must receive Board authorization.
Authorization that the withdrawal of funds from District accounts may be upon check, draft, note or written order signed by the Treasurer, Deputy Treasurer or Superintendent of Schools.
Authorization to establish the following Petty Cash Funds, each to operate under the rules and regulations of the Board of Education pursuant to Regulation 170.3 of the Commissioner of Education:
1. From General Fund
·
·
·
Middle School, $100.00,
· High School, $100.00, High School Principal, Custodian
· Board Office, $50.00, Kathleen Nolin, Custodian
· Athletic Department, $125.00, David Whitcomb, Custodian
· Transportation, $400.00, Director of Transportation, Custodian
2. From Cafeteria Fund
·
Cafeterias, $600.00,
·
Cafeteria Vending, $30.00,
3. From Federal Fund
·
Head Start, $400.00,
Authorization for the investing of moneys and pledging of securities for same to be done according to the District’s Investment Policy.
Authorization for the Superintendent or his delegate to act as representative of the School District and to sign all applications in conjunction with projects to be undertaken under any title of any public law of the United States or any chapter or section of any law of New York State after consultation with the Board of Education.
Authorization for the Assistant Superintendent for Business Services to correct errors on tax rolls. The authority is limited to corrections that do not exceed $2,500 and that a report be given to the Board at its next regular meeting.
Authorization for the Superintendent to require that employees be examined by a physician as designated, in accordance with Section 913 of the New York State Education Law.
Authorization for the Superintendent to certify payrolls, and to apply for all Aid Grants.
Authorization for the Assistant Superintendent of Curriculum and Instruction to authorize attendance at conferences, conventions and workshops.
Authorization for
Board of Education members to attend conferences, conventions, workshops, with
expenses paid by the
Authorization for the Superintendent to employ staff members pending Board approval at its next regular meeting.
Authorization for the District to participate in all BOCES Cooperative Bids for the 2008-2009 school year.
Moved by Mr. Tepfer, seconded by Mr. Weiskittel to establish the following Board of Education committees:
l. Finance/Audit
2. Policy
3. Visitation
Establishment, pursuant to Section 2119 of the Education Law, of the mileage reimbursement rate for employees at an amount equal to the Internal Revenue Service rate.
Adoption by the Board of Education of all District policies, Code of Ethics and Safety Plan, as previously established, for the 2008-2009 school year.
Adoption by the Board of Education the following District policies for the 2008-2009 school year:
1. #5220 - District Investments
2. #5410 - Purchasing
3. #5421 - Procurement of Goods and Services
Establishment of the following substitute rates for the 2008-2009 school year:
150-Day Teacher $85.00 per day
Teacher (certified) $75.00 per day
Teacher (noncertified) $70.00 per day
Teaching Assistant (certified) $10.00 per hour
Teaching Assistant (noncertified) $ 8.79 per hour
Teacher Aide $ 8.79 per hour
Library Aide $ 8.79 per hour
School Monitor $ 8.79 per hour
School Bus Monitor $ 8.79 per hour
School Bus Driver $12.05 per hour
School Bus Driver Trainee $ 7.15 per hour
Cook $ 8.36 per hour
Food Service Helper I $ 7.70 per hour
Food Service Helper II $ 8.28 per hour
Cleaner $ 8.63 per hour
Laborer $ 8.63 per hour
Registered School Nurse $18.33 per hour
Typist $ 9.10 per hour
Lifeguard $ 9.83 per hour
Messenger $10.74 per hour
Office Specialist II $12.56 per hour
9.6 Establishment of the following substitute rates for retirees for the 2008-2009 school year:
Teacher Aide $ 9.79 per hour
Library Aide $ 9.79 per hour
School Monitor $ 9.79 per hour
School Bus Monitor $ 9.79 per hour
School Bus Driver $13.05 per hour
School Bus Driver Trainee $ 8.15 per hour
Cook $ 9.36 per hour
Food Service Helper I $ 8.70 per hour
Food Service Helper II $ 9.28 per hour
Cleaner $ 9.63 per hour
Laborer $ 9.63 per hour
Registered School Nurse $19.33 per hour
Typist $10.10 per hour
Lifeguard $10.83 per hour
Messenger $11.74 per hour
Office Specialist II $13.56 per hour
Establishment of the following Board of Education liaison positions:
1.
2.
3.
4.
5. Head Start
6. IDA
Establishment of the following Board of Education Representative positions:
1. BOCES
2.
1. Board of Directors
Representative
Alternative
2. Legislative Committee
Representative
Alternate
3. Program Planning Committee
Representative
Alternate
Yes: 6
No: 0
Motion carried.
The annual Reorganizational Meeting was closed at 7:27 p.m.
Moved by Mr. Tepfer, seconded by Mr. Weiskittel that the Board move into executive session for the purposes of discussing personnel matters for two employees and the proposed sale of a particular parcel of real property at 7:27 p.m.
Moved by Mrs. Wooster, seconded by Mr. Scherer that the meeting be adjourned to the call of the chair at 8:31 p.m.
Respectfully
submitted,
Glenda
Doris Myers, Clerk
Board
of Education